Features
Marketing project management is a discipline unto itself. High volume. Ridiculous deadlines. And everyone’s a critic when it comes to copy and design. You need to arm yourself with a project management tool that “gets” what you’re up against and helps you conquer the challenges. That’s RoboHead.
Many organizations have tried it all: spreadsheets, advanced project management software, home-built databases. But, they’ve found that these tools usually don’t meet the needs of their marketing organization. What’s the most glaring thing missing from these tools? They don’t manage the deliverable. With RoboHead, not only do you manage dates, deadlines, time, and resources, you also manage digital assets, creative pieces, collaboration, approvals, notification, and finances. All this in a solution that ’s affordable, fast to implement, and easy to learn.
The best way to learn about RoboHead is to invest a few minutes and
watch the Quick Tour, then contact
us, and one of our specialists will give you all
the information you need. In the meantime, here’s a quick list of features.
Initiate Projects:
- Initiate projects quickly by completing the optional job request form, copying a previous project, or using pre-defined project templates
- Utilize up to 25 configurable, reportable fields to gather the project-related information you need to measure your success
- Plan projects within seconds using best practice workflows
Schedule & Workflow Management
- Create templated project schedules so the same process is followed each time
- Assign team members to specific tasks with start/due dates
- Track estimated and actual hours for each task
- Keep the entire team on track using e-mail alerts
- Monitor your “to do’s” on your dashboard
Collaboration and Approval Management
- Collaborate on creative pieces using on-line, “drag and drop” annotation tools
- Initiate and track approvals on-line, with a complete audit trail (user, approval, time and date stamps)
- Initiate topic-specific discussion forums
- Send automatic deadline reminders via e-mail
Digital Asset Management
- Store project-specific assets in project libraries
- Create client and team libraries that can be shared with appropriate personnel
- View thumbnails of graphic files, PDF’s and Office files
- Forward files to other participants
Reporting
- Generate a high level report showing the status of projects
- Understand who is working on what and if the project is on schedule
- Observe if resources have capacity and who may be under/over utilized
- Determine the cost of projects by managing estimated vs. actual expenses
- Know what approvals may be outstanding and if sign-off deadlines are at risk
- View reports in Excel, HTML, calendars, or Gantt charts
